Being able to share smart lists would be extremely helpful.

Hear hear!

I just talked out office into using rtm and tried to share a smart list. :(

Smart lists are so fantastic. Would love to be able to share as well.

Please!!!!

I'd love to be able to share smart lists with my contacts also. Additionally, It'd be great to be able to make a smart list public.

I would also love to do so.

+10 :)

I think sharable Smart Lists would be incredibly useful.

I think I could make this work effecitvely for my workflow if I could just have a short-cut for sharing a task. For example, I use tag's to assign tasks to the various smartlists I have coordinated. Then if the task is appropriately tagged, and shared with someone else, it will show up in the correcft smartlist for them (based on tag) as well.

Just means I have to select and use the pull-down to share tasks. It would be great to be able to "assign/share" a task with a hotkey, then select the user to share it with.

+1
I really miss this feature! I have only few tasks to share with few people so it is really non-sense to create a special list for those tasks. I would like to just put the name of the person as a tag, and then create a smart list with that tag that I would share.

im overwhelmed with RTM but just today discovered that smart list sharing is not possible. pleaseee

sharing smart list ? Cant believe you dont have this

Sharing and publishing a smart list is definitely the highest on my priority list for RTM. Everything else is so customizeable that it doesn't make sense not to have this feature.

Please add it!!

+1

+1

+1

The inability to share my smart lists undermines RTM's applicability for GTD'ers like me. I have to run an alternate task management system (via RTM) in order to delegate tasks to others.

+1
yes this would be super valuable!

+1

+1

+1

I totally agree! +1

+1.

+1

+1 again

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would be incredibly useful for me!

+1

Yeah seriously, this needs to be implemented.

mmm +1

I think this would be very helpful. It would also be useful to be able to set a reminder for smart lists as for a task so that every day / week a list of all tasks coming up in the next week / month were listed. Both of these would be very helpful indeed

One more. Please, I need to share smart lists with my contacts. I would be a very useful option to set tasks faster and to get a better control over it. Sometimes I forget to share some specific task but if RTM allowed me to share a smart list, it probably would never occur again.

But, as I can see here, there are more than one year since the first request :-(

I cannot believe that it will be developed soon...

+1

+1

+1

+1 Thanks

+1

Pretty please with nomnoms on top?

+1

Or at least an explanation why they aren't easily shareable?

+1

+1

Would be very very useful for me as well. I actually have a greater need to share "smart lists" than "normal lists".

+1

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Ok, so i'm weighing in here. .. I want this very much...

Essentially, i'm working around not having subtasks by using tags (which works great), having the ability to share smart lists for 'Release' / 'Patch' etc would provide a really good view on current actions.

Sharing normal lists is fine... til you have way to many to interact with...

+1

C'mon... Share the smart list... :-(

C'mon this request is too old and this would be very useful!!!

Share smart lists please!

+1 from me, smart lists are really, really cool!

+1 This is essential for what we want to do.

I second (or 100th) the motion. Share the smart lists.

+1 much needed

I was shocked to find that this was not already a feature; please get this implemented as a priority!

+1 essential feature, must have

Please add this feature. It would be absolutely amazing! I stumbled upto this thread while trying to Google this functionality and am glad to see that there are soo many people already asking for the same thing. Please add it soon though... its already been 2 years since this thread started!

Looks like this is a pretty popular request. I, too, would love to see it implemented.

Just one example: I'd like to share my @grocerylist with my husband so that he can pick up items when he happens to be at the grocery store. If he were to use RTM on his smartphone as I do, he'd be able to edit the tasks, though since he likely won't, I just want him to be able to see the list (possibly printing it out). I realise I could easily set this list as a regular list, however, I like that when adding an item to my smart list on my iPhone, it will automatically tag it appropriately. Again... just one example.

+3 This is excellent and precisely what I need. I need the ability to share smartlists with my boss so he can see, at a glance, what I'm up to at any given moment. Giving him an "unlisted" URL he can bookmark and return to at will would save real time. Our meetings would be more productive because he would already see my daily roadmap of productivity, if you will, track completed tasks, etc.

Emily:

I'd love to share a grocery list or an errand list with my wife, and have it be editable.

I'd like to share a list with subordinates at work, and have it be uneditable.

These lists are generated by searches for tags and, sometimes, due dates.

I wish to share these to enable me to use RTM as a communications tool, so that tasks I share with others can be usefully managed in RTM.

I don't use lists - everything is organized by smartlist via tag, so the current sharing options are of limited utility to me.

Thanks for pursuing this.

+1 for sharing Smart Lists

+1

@ emily

I'd like to shortly explain my implementation of smart lists and then answer your questions:

I use RememberTheMilk to organize work with my office. I tag tasks with the names of my colleagues and create smart lists so I can see who is responsible for a certain job. I'd like to share those lists with co-workers, so they could easily keep track of tasks assigned to them.

1) What's the criteria of the Smart List(s) you're interested in sharing?

basically - certain tags

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers

3) Why do you want to be able to share Smart List(s) with them?

so they can keep track of tasks I made them responsible for

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

just seeing tasks is enough for me, although an option to let them edit tags would be nice

And - of course - big +1 for sharing smart lists :-)

+1

1) What's the criteria of the Smart List(s) you're interested in sharing?

certain tags.

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers.

3) Why do you want to be able to share Smart List(s) with them?

to not having to rearrange my task-List-structure (of course, I could manually create a task-list witht these tasks and share it) and - more specifically, use the list with certain tags and filters for weekly meetings.

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

in my case seeing them would be enough.

On a glance, very similar to lkolny.

For the RTM-resistant spouse. This is a MUST have. :) honey-go-do lists would go to a new level.

+1 - I would find this a productive & time saving feature, below are my responses to emily's ?s.

1) What's the criteria of the Smart List(s) you're interested in sharing?

The results of a Smart List search criteria which has been setup by me.

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

* Management team (in my main job I have 3 bosses) & colleagues
* Family

3) Why do you want to be able to share Smart List(s) with them?

@ Work
On Monday I have to produce a weekly prioritised 'todo' list for my 3 bosses. Invariably this list is out of date by lunch time. It would be better if I could just send them a link to a dynamic Smart List which would enable my management team to monitor my constantly changing priorities. In addition to this it would be good if other colleagues could see this dynamic 'todo' list.

@ Home
To give the extended family a means of submitting & progress monitoring odd jobs & tasks.

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

In order to make this feature really effective I suspect there needs to be a range of access/edit permission levels. Ranging from view only as a public or password protected webpage (I have management & colleagues who would not be prepared to open an RTM :-( account to get access). Right up to, well... (this is were I feel it gets tricky) something close to full edit permission. But, without the collaborator being able to see any other lists in the owners account which are outside the original search criteria.

+! for sharing smart lists/tagged items.

I tag items I need with several tags so when I'm at one of many stores, I can see what I need even though it may reside on a 'master' list since that is where I would normally purchase the item. If I am able to tag and share the task, I can pull up the tag, depending on which store I'm at. I would also be able to share the smart list with my husband so he can use his phone to see what we need.

For work, I start a list for a project, but may tag certain tasks with the names of various people who are involved in the project. Sharing a smart list, or list with similarly tagged tasks would allow the person to see their responsibilities, as well as me, and I would still be able to track the project under one 'master' list.

+1

+1 here as well. My issue is very similar to fionaussie's.

+1

+1

Great idea. Please implement this!

absolutely! I really need that

it's usually inappropriate to share all the tasks in any of your lists with someone

but let's say you want to share some tasks with John: tag them with "John", create a smart list and share with John

A read-only option would be sufficient for me (and many other people, it seems). Really the whole "publish" tab that's available for regular lists, should be available for smart-lists. I should be able to publish a read-only smart list for a contact, or I should be able to publish it publicly.

To be honest, I can already generate an atom feed of a smart list; publishing would just be nicer. Sharing (even as read-only) would be ideal, though, if only because RTM users could see it among their lists.

True sharing (read-write) would get very complicated. Read-only, though, makes a lot of sense, and should be much easier to implement.

For my uses, it would be sufficient that another person just sees the tasks related to her. As I sort my tasks according to topics in different lists, I tag them with the name of the person who is supposed to help me with these tasks and create a smart-list with these name-tags. It would be nice if that person could see the whole smart-list in her account, too.

+1

+1 for lkolny who said what I would want:

"I'd like to shortly explain my implementation of smart lists and then answer your questions:

I use RememberTheMilk to organize work with my office. I tag tasks with the names of my colleagues and create smart lists so I can see who is responsible for a certain job. I'd like to share those lists with co-workers, so they could easily keep track of tasks assigned to them.

1) What's the criteria of the Smart List(s) you're interested in sharing?

basically - certain tags

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-workers

3) Why do you want to be able to share Smart List(s) with them?

so they can keep track of tasks I made them responsible for

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

just seeing tasks is enough for me, although an option to let them edit tags would be nice

And - of course - big +1 for sharing smart lists :-)"

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come on, this is easy to do and makes the product much more usable. With this feature you can share with your co-workers the topics that you want to discuss with them. Wouldn't you like to keep such a list for each of your co-workers and share that list with them so that they can see it in advance, before you talk to them?

this has not been implemented! Why does it say "Answered"?

I'd love to be able to share a list of tasks with a particular tag with a coworker, or perhaps even (tag:tag1 NOT tag:tag2)

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I guess a first, easier, approximation of this feature would be the ability of *publishing* a smart list. This avoids the problems of co-editing.

Use case: a list of gift ideas you want to share with your partner, hiding the gift ideas for him/her!

So let me give you an example of how this should work. I have a list called appointments. I wanted to assign a tag that says family and create a corresponding smart list. This smart list would be shared. If the other party entered something into the list than it would create a task with the same tag as the rule in the smart list (just like it was in the owners RTM account).

Can't you already share using the RSS feed for that list?

For me I'd like smart lists to be shared with my wife. I have a Costco list, Grocery Store list, Appointments. I'd like to share the smart list with her and have it show up in her smart lists. I don't need her to be able to edit the lists/tasks, just be able to see them the same way I do...

So much needed! +1

This would be a great addition :)

1) What's the criteria of the Smart List(s) you're interested in sharing?

I need to share specific project's task indetified by a specific tag within a same list

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

co-weorkrs

3) Why do you want to be able to share Smart List(s) with them?

to work on a same project and be up to date on who is accomplishing a specific task... so that no one else will take care of it again

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

Yes co-works shoul be bale to edit the... add comment..change due date etc

Any updates after 10 years? ;-)

In the seven years since I last chimed in on this thread, I have found other tools to handle groceries, communications with subordinates, and other related jobs I would like to accomplish easily with RTM, but have instead turned to various iOS apps, Google, Microsoft, Slack, and Things, as examples. None of them is as structurally elegant as RTM, but they do let me accomplish these objectives. I think it's too bad that RTM hasn't developed as more of a platform to host all sorts of task-related jobs.

I know this is old, but my 2 cents after moving a lot of things over to shared lists recently.

I would be very happy if I could share a smart list and have it apply the criteria to the recipients account, because I would only be sharing smart lists built off regular lists that are already shared. I currently have to send a message with the criteria I want to share and the recipient has to recreate the smart list on their end. I primarily use this method to build shared household to-do lists and packing or shopping lists with my spouse, and it works ok, but it is annoying to keep the criteria synced across accounts when one of us wants to change the architecture a little.

1) What's the criteria of the Smart List(s) you're interested in sharing?

Pulling together items from multiple shared lists (by list and/or tag) and sorting them (also by tag or list).

2) Who would you share the Smart List(s) with? (e.g., spouse, boss, co-workers, etc)

Spouse or potentially other family members.

3) Why do you want to be able to share Smart List(s) with them?

So that they can use the same list, tag, and search architecture and get the same resulting "real" list (for example, our groceries are in lists by aisle, the smart list collects them into one list sorted by aisle--if I add a new aisle list I need to add that to the smart list criteria. My spouse needs to make the same change or they won't see those items in their smart list).

4) Does the person (or people) you'd share the Smart List(s) with need access to edit the tasks, or just see them?

The underlying lists are already shared with edit permission... they would not need to see anything coming from a non-shared list (in fact, I would consider that an error?).

While it would be cool to be able to share a dynamically-created task list (smart lists), I do see that it would cause a pretty significant challenge to the developers. As emily mentioned, just sharing the criteria that makes up the list would make it apply to the recipient's tasks, not the sender's.

I suppose you could make it so upon sharing, it would create a static list of those tasks, but there would be no updating it or making it remain dynamic. That would greatly reduce the usability of it.

My wife and I each have an account and we've been working just fine with it, but I do understand the desire of, for example, businesses, etc.

Someone in a comment above mentioned how this would be an easy thing to implement; just a quick, cursory thought (and an understanding of the dynamic nature of smart lists) will show that assessment to be incorrect. I don't envy the developers if they are considering how this could be done.