Lists vs Tags vs Locations ?
gary.barrett says:
I'm a noob and I'm confused as to the precise differences between Lists, Tags and Locations and how I'm supposed to relate them to a Task as there seems to be overlap in what they do?
Obviously Locations are for grouping tasks by physical location so thats not so bad. But if I assign a task to a Location could it also go into a List?
And Tags and Lists seem very similar? When would I tag a task vs adding it to a list?
Is there guidance that would help me better understand how these grouping types are different from each other and how to apply them correctly?
Obviously Locations are for grouping tasks by physical location so thats not so bad. But if I assign a task to a Location could it also go into a List?
And Tags and Lists seem very similar? When would I tag a task vs adding it to a list?
Is there guidance that would help me better understand how these grouping types are different from each other and how to apply them correctly?
Location is separate, could be used for physical locations (stores etc).
Some use one (regular) list per project, that way you will probably have many lists. Another way is to use tags and smart lists to manage all your task. A flexible system like RTM lets you make your own decisions.
Some use one (regular) list per project, that way you will probably have many lists. Another way is to use tags and smart lists to manage all your task. A flexible system like RTM lets you make your own decisions.
Hi gary.barrett,
Something that may help guide your decisions is this: a task is contained in only one list, while it can be assigned multiple tags. You could use tags to identify tasks from multiple lists that share a common characteristic, such as phonecall.
Using the advanced search operators, you can use both lists and tags to view only the tasks you want to see.
Hope that helps!
Something that may help guide your decisions is this: a task is contained in only one list, while it can be assigned multiple tags. You could use tags to identify tasks from multiple lists that share a common characteristic, such as phonecall.
Using the advanced search operators, you can use both lists and tags to view only the tasks you want to see.
Hope that helps!
I think this is a common question among new users, and even among some who have been here a while but have not taken advantage of RTM's many features.
It could be a very useful blog topic for RTM to address in detail the relative strengths and weaknesses of the various dimensions that are available to add to tasks.
It could be a very useful blog topic for RTM to address in detail the relative strengths and weaknesses of the various dimensions that are available to add to tasks.