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smartlists with ambigous search operators and auto-tagging

nczaja says:
Quite an unwieldy topic title. No idea how to rephrase it to something more understandable. Here is what I am looking for:
I want a very simple RTM setup with two smartlists, one for work related things and one for private stuff. In each list, I want to see tasks that are due today or earlier - which could be accomplished by using the dueBefore:tomorrow operator, I guess.
BUT: Once I put this operator into the smartlist search phrase, there is no more adding tasks to the list and automatically tagging them appropriately. When I try to add a task directly to this smartlist, it just disappears into inbox space, never showing up, because it does not get tagged with any due date. Now, I know that this is because dueBefore:tomorrow is ambigous and can mean anything from today to 2000 years ago. But I want it to work! Is there a way to create a smartlist that tags anything added to it with, like, due:today, but lists tasks that are due today AND before?
I want to be able to use the same smartlist for adding new tasks, automatically tagging them as due at the same time, and for "fading in" due ones I only want to see when its time, e.g. tasks I postponed earlier. I have been thinking quite a lot, but could not come up with a clever workaround. Can anybody out there? Your help would be greatly appreciated.
Cheers,
Nico
Posted at 8:24pm on March 31, 2010
raymond.bergmark Power Poster says:
You could add a check list and at least stop the newly created task from disappearing from sight. Method described here: www.rememberthemilk.com/forums/tips/3700/.
Posted 14 years ago
nczaja says:
Thanks, rajjan - that is a good point and one step ahead. But it does not really do the trick for me... If possible, I`d love not to bother with the tagging stuff... my life is not that complex to justify that kind of management effort. In fact, I love fiddling around with clever smartlist creation - it's like a more abstract version of lego construction work in the old days, and I am ready to spend hours fine-tuning that stuff. But in my day-to-day RTM usage, the final result of all that construction work should be more or less just this:

- add tasks to list x by typing task name and hitting enter
- make tasks disappear from list x just by postponing them (or taking away their due dates to postpone them indefinitely and catch them in some never-due "someday" list)
- let tasks reappear on list x when the day is due (and keep them there until completion or further postponement))

Does not seem too much to ask, but I can't get my head around it.
Posted 14 years ago
janniklindquist says:
Perhaps I don't understand you correctly, but why don't you just add a due date to the task as you add it? Either by simply typing "Title of task 4/4 2010" or by using smartadd-syntax:

https://www.rememberthemilk.com/services/smartadd/
Posted 14 years ago
nczaja says:
Thank you, jannik - I hadn't checked out the smartadd syntax thoroughly yet. Your suggestion makes adding a task with due date a good deal quicker. It would be perfect if I had only one list to add things to (sorry if I did not make myself clear on that in my last post) - but using separate smartlists for work and personal stuff, and separating tasks into these two lists by using tags, after smart-adding the task and due date, the "personal" or "work" tags would still remain to be assigned. Which, of course, could be done together with the due date while smart-adding the task as well, but... Well, excuse my bickering. When using an Ipod for remembering milk while on the road, just displaying the appropriate smartlist and typing in a task name is something you might do without thinking or stopping what you were doing. Then later you might worry about a due date or leave the task undated as is.
But in my current setup, there is always at least two steps to adding a task: task name, then tag work or personal - and an additional third step to adding due dates if neccessary.
Anyway, there are more serious problems in the world.
The perfect setup still remains to be found, but actually I am quite okay with putting your two ideas to work for now. (By the way: Thanks again to rajjan - in practice, your suggestion actually makes things a lot easier than I expected.)
The most important feature, that is, tasks with due dates appearing when I need them to and disappearing when I postpone them, works as intended, I only need to put more work into task managing than I am completely happy with - and this I might be able to live with for a while.
Posted 14 years ago
andrewski (Remember The Milk) says:
A few more tidbits:
* The iPhone/iPod app lets you set a default due date (in the app's Settings); you can set that to today to help in faster mobile task creation.
* I have a daily list that I use similar to what you initially described (also incorporating a "check list" like rajjan described), and I also have some separate auto-tag lists (that don't show all overdue/today tasks); perhaps this would help in your case?

Hope this helps!
Posted 14 years ago
nczaja says:
Thanks andrewski - I had forgotten about the iPod-App's default due date feature, this comes in handy. Any reason not to include this option in web-based RTM? I think that would be nice.
Posted 14 years ago
ranbarton Power Poster says:
If you assign a tag, e.g., per to all your personal tasks and another, e.g., wrk, to all of your work tasks, than you can add that with smart add syntax whenever you add a task, and the task will slot in just fine. You could even look for tasks lacking a per or a wrk tag, to catch any you might have missed. It's not ideal, but it does let you do what you want to do using RTM as it stands today.
Posted 14 years ago
This topic has now been closed automatically due to a lack of responses in the past 90 days.